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| 2.1.1 |
Basis for Cash Contributions |
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- Cash contributions to Internal
Service Funds are generally made
to cover the following:
- Start-up costs of a new Internal
Service Fund
- First-time acquisitions of
fixed asset equipment items.
- Increased cost of fixed asset
equipment replacement over the
equipment’s original cost.
- Cash contributions to Enterprise
Funds are generally made to cover
the following:
- Start-up costs of a new Enterprise
Fund.
- Partial funding of operations
on an ongoing basis.
- Operating deficits.
- The amount of required cash contributions
is determined by the department/agency
responsible for the recipient fund,
and is subject to review and approval
by the County Administrative Office.
The Agenda Item Transmittal is prepared
by the responsible department/agency
and is submitted to the Auditor-Controller
for concurrence prior to being submitted
to the County Administrative Office
and the Board of Supervisors for
approval.
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| 2.1.2 |
Responsibility for Budgeting |
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The Auditor-Controller is responsible
for budgeting cash contributions to
Proprietary Funds based upon amounts
requested by the responsible department/agency
(2.1.1 above) and approved by the CAO. |
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| 2.1.3 |
Recording Budgetary Entries |
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Appropriations for contributions from
the County General Fund are budgeted
in the Miscellaneous FUBU (0352) in
the Residual Equity Transfers Out object
(500). The first three digits of the
recipient fund number are used as a
subobject. Estimated revenues for contributions
to be received are budgeted in the recipient
fund in the Residual Equity Transfers
In object (783). A 010 subobject is
used for contributions from the County
General Fund. For contributor funds
other than the County General Fund,
the first three digits of the contributor
fund number are used as a subobject.
For example, a contribution from the
Revenue Sharing Fund (1221) is budgeted
as 783-122 in the recipient fund. |
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| 2.1.4 |
Budget Adjustments |
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Any mid-year adjustments to budgeted
amounts must be coordinated with the
Auditor-Controller's Office. The originating
department/agency is responsible for
preparing the Agenda Item Transmittal
(AlT) and requesting review and concurrence
by the Auditor-Controller's Office prior
to being sent to the CAO and the Board
of Supervisors for approval. |
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| 2.1.5 |
Approval for Cash Contributions |
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During the year, Board of Supervisors
approval must be obtained for each transfer
of budgeted contributions from the General
Fund, or other contributor fund, to
Proprietary Funds. |
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| 2.1.6 |
Recording Cash Contributions |
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Upon Board approval, the Auditor-Controller
charges 0352-500-XXX (or other contributor
fund's object 500) and transfers cash
to the appropriate fund. The Auditor-Controller
also debits the 806 object (Investment
in Internal Service and Enterprise Funds)
using the first three digits of the
recipient fund as a subobject, and credits
the 950 object (Balance to Investments
in Proprietary Funds) of the contributing
fund.
The transfers are recorded to the 783-XXX
revenue object in the recipient fund.
At year end, the Auditor-Controller
closes the accumulated amounts in object
783 to the Contributions from Other
Funds equity account (982). |
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