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| 2.1 |
Notification of Departments/Agencies |
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The employee shall notify the department/agency
that he or she has been called for jury duty
or to answer a subpoena as a witness. |
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| 2.2 |
Department/Agency Responsibility |
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The department/agency shall inform the employee
that he or she is required to repay the related
fees. The department/agency is also responsible
for ensuring that these fees are repaid to
the County. The department/agency should request
that the employee provide a copy of the jury
summons, jury duty certificate, or subpoena
as proof of service. |
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| 2.3 |
Payroll Reporting |
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The department/agency shall report such
absences on the payroll attendance report
in the "Other" column as "JD"
for jury duty and "LP" (Leave with
Pay) for witness leave. If the department/agency
uses timesheets, it shall report such absences
in the regular codes column as either "JD"
or "LP". |
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| 2.4 |
Repayment of Fees |
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When the employee receives payment for serving
as a juror or as a witness, the fees, exclusive
of mileage, must be remitted, either by mail
or in person to the employee’s department/agency
for deposit with the County Treasurer. Checks
must be made payable to the County of Orange
and identified as being a remittance for juror
or witness fees. The employee is entitled
to keep any portion of the fee that relates
to hours for which the employee did not receive
his or her regular salary.
Jury duty and witness fees should be coded
to the fund/agency from which the employee’s
salary is paid as revenue source code 7670,
"Miscellaneous Revenue." |
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| 2.5 |
Deadline for Repayment |
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The employee shall repay these fees within
45 days after his or her related absence.
If the employee refuses to pay, the department
will invoice the employee in accordance with
County Accounting Procedure
# B.1., "Billing for Materials and Services
on Auditor-Controller Invoices" The
Auditor-Controller Accounts Receivable Section
will take the necessary steps to attempt collection. |
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